Appeal of Academic Dismissal and Academic Misconduct
PROCESS
This is a formal hearing for academic cases that have not been resolved at the department level. Following the hearing, which takes place as set forth under "FORMAT," below, the Graduate Council Grievance Committee (GCGC) will deliberate in closed session and will recommend a decision and action to the Associate Dean of the Graduate School. The hearing is chaired by a member of the GCGC. The committee is staffed by the non-voting Administrative Assistant of the Associate Dean of the Graduate School who will record the hearing for archival purposes only. FORMAT a. Chair's introduction, summary of issues and process overview.
b. Department representative's presentation of issues (15 minutes
maximum).
c. Student presentation of issues (15 minutes maximum).
d. Optional: Presentation by witnesses (limited to three per side and a
maximum of 15 minutes per side).
e. Questions by committee members.
f. All presenters and witnesses are excused.
g. Deliberations by committee members.
h. Written recommendation to the Associate Dean or Dean of the
Graduate School [within 15 calendar days, unless extended by
the Associate Dean or Dean of the Graduate School, with
notice of the extension given to all parties (the grievant(s) and
the department) in writing].
PREPARATION
All materials that the grievance committee are to review must be submitted to the Graduate School at least two weeks (14 days) in advance of the hearing, at which time such materials will be distributed to all parties to the grievance and to the members of the GCGC. Thereafter, to the extent that any of the parties wish to have additional materials considered by members of the committee, such materials must be received by the Graduate School no later than one week (seven days) in advance of the scheduled date of the hearing, at which time all such additional written materials will be distributed to the parties as well as to the members of the GCGC. The Graduate School will pay for reasonable reproduction costs, but the cost of reproducing voluminous packets, i.e., those exceeding 50 pages, will be charged to the submitting party (the student or the department). The proceedings will be recorded for archival purposes only. If witnesses are to be called by either side, their names must be received by the Graduate School, in writing, at least one week (seven days) in advance of the hearing. Presentation of the issues should be concise and relevant. Obviously, the case is complex or it would not have reached this stage. The points of dispute or ambiguity may be summarized or illustrated by anecdote. Experience suggests that the best approach is to minimize formalized presentations and allow the committee members maximum time for questions. ATTORNEYS
An attorney is neither necessary nor recommend. The GCGC described herein operates as part of an academic hearing, not a judicial proceeding. However, if the student elects to have counsel present, the University's attorney must also be afforded an opportunity to attend. Accordingly, the student must notify the Graduate School, in writing, at least two weeks (14 days) prior to the hearing if he/she intends to use an attorney. Once a lawyer has contacted the Graduate School on behalf of a student, all contact, both written and oral, must be with approval of the Office of General Counsel.
The lawyer(s)' presence at the hearing does not change the proceedings. The lawyer(s) will not be able to examine witnesses, ask questions or otherwise take part in the proceedings, except in an unobstrusive manner, in an advisory capacity to their clients.
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