Schedule Adjustment Procedures

Add and Drop
The appropriate university officials must approve and students must file the necessary form of registration changes in the Office of Records and Registration before changes are complete or official. Students may add a course only during the first week of instruction. The last day a student may drop a course without penalty of failure (F) is eight weeks after instruction begins. Programs forward all add and drop changes within these times directly to the Office of Records and Registration. Other schedule changes, including interinstitutional add and drop changes, must go through the Graduate School.

Cancellation
Students compelled to leave the university before the beginning of classes must file a letter of cancellation of registration with the Graduate School. Failure to file this letter and to obtain approval by the Graduate School will result in loss of refund.

Withdrawal
Once admitted to a graduate program, students are obligated to continue their course of studies. The Graduate School may grant a change of status, however, in two situations. Students who wish to cease pursuing their degrees after registration must submit an application for withdrawal from the university, bearing the proper signatures, to the Graduate School. The Graduate School, in turn, reviews and forwards the application to the Office of Records and Registration. A withdrawal is not official until this is done. The date used in computing a refund is the filing date of the document for withdrawal. Students who withdraw during a semester and do not file an application for withdrawal receive marks of failure in all courses and forfeit the right to any refund which they would otherwise receive. Students seeking to re-enter graduate study following withdrawal must reapply for admission through the Graduate School.

Leave of Absence
Students who wish to continue in a degree program, but cannot study in a particular semester, session, or year, must take a leave of absence with the approval of their academic adviser and the Graduate School. Students must notify their program of their intention to take a leave of absence and the program informs the Graduate School. The Graduate School notifies students of leave approvals and terms of re-enrollment.

Failure to comply with the requirement to register every semester ends students' program and admission status in the Graduate School. Students wishing to resume a graduate program canceled under this regulation must submit a new application for admission.

While there is no minimum number of times a student may request a leave of absence, leaves do not extend the time required to complete degree requirements.

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